1.What this is
The three artefacts a seller receives from a GPSR rescue batch. The client sends an inventory export and whatever supplier documents exist; we send back files. Every cell is verifiable by the client — nothing here is a black box, and nothing requires giving anyone access to the account.
- Missing-data matrix — the diagnosis: per ASIN, what GPSR compliance data exists, what's missing, and the exact action required.
- Corrected flat files — the fix: the same records, complete and in the marketplace language, on the current Amazon template. The client reviews and uploads them.
- Evidence archive — the proof: every supplier document indexed per ASIN with a dated manifest, ready for the next Amazon or market-surveillance request.
2.Deliverable 1 — Missing-data matrix (per ASIN)
24 ASINs in this pilot batch, checked field by field: manufacturer identity and contact, EU Responsible Person, warnings and their language, pictograms, Declaration of Conformity, test reports, label photos.
Excerpt — 7 of 24 rows (the real file is a CSV the client can filter and sort):
| ASIN | Product | Mkt | Status | Blocking risk | Action required |
|---|---|---|---|---|---|
B0EVD1201 | Wooden Stacking Blocks Set 30 pcs | DE | COMPLETE | LOW | None — file complete, ready for next bulk sync |
B0EVD1206 | Baby Rattle Set 6-Piece | DE | PARTIAL | MED | Translate warning label into German; request EN 71-3 test report |
B0EVD1208 | Play Kitchen Accessories Set | DE | PARTIAL | HIGH | Appoint EU Responsible Person before next listing sync — currently unmandated |
B0EVD1209 | Magnetic Tiles Building Set 60 pcs | FR | PARTIAL | MED | Translate warning text into French for the FR listing |
B0EVD1215 | Stainless Steel Lunch Box Kids | DE | PARTIAL | HIGH | Appoint EU RP and obtain food-contact Declaration of Conformity |
B0EVD1217 | LED Nightlight Kids Room | DE | MISSING | HIGH | Listing suppression risk — request full manufacturer file (electrical safety) and appoint EU RP immediately |
B0EVD1224 | Soft Baby Activity Cube | DE | MISSING | HIGH | Baby item missing mandatory safety warning and RP — highest-priority remediation |
3.Deliverable 2 — Corrected, upload-ready flat files
The same records on the current Amazon template for the category and marketplace — before as we received
them, after as returned. Example: B0EVD1206 (Baby Rattle Set, marketplace DE):
| Field | Before (as received) | After (as delivered) |
|---|---|---|
cpsia_warning | — empty — | NO_WARNING_APPLICABLE |
safety_warning | “Supervise young children during use…” (English, on a DE listing) | “Kleinkinder beim Gebrauch beaufsichtigen. Regelmäßig auf Beschädigungen prüfen.” |
manufacturer_contact_information | address only, no e-mail | full registered address + supplier e-mail |
gpsr_import_designation | — empty — | Responsible Person (EU RP): EuroCompliance RP Services UG |
dsa_responsible_party_address | — empty — | Rheinallee 5, 55116 Mainz, Germany |
In the pilot batch, 10 Toys-category ASINs went through this pass; ASINs whose data cannot be completed from the documents on hand are not guessed — they stay on the matrix with the exact missing item, because a well-formed file with invented data is worse than a gap.
4.Deliverable 3 — Evidence archive with manifest
One folder per ASIN, one dated index. When Amazon (or a market-surveillance authority) asks for proof, the answer takes minutes, not weeks:
evidence-archive/
├── manifest.csv ← every document: issuer, dates, SHA-256
├── B0EVD1204/
│ ├── DoC/declaration-of-conformity_EN.pdf
│ ├── TestReports/test-report-en71-123_EN.pdf
│ ├── Labels/warning-label-photo_DE.jpg
│ └── RP-Mandate/eu-rp-mandate-signed_EN.pdf
└── B0EVD1208/
├── DoC/declaration-of-conformity_EN.pdf
└── Labels/warning-label-photo_DE.jpg
Manifest excerpt (synthetic values):
| ASIN | Document | Issuer | Issued | Expires | Notes |
|---|---|---|---|---|---|
B0EVD1204 | Test Report — EN 71-1/2/3 | Zhonglab Testing & Certification Co., Ltd. | 2025-08-05 | 2028-08-05 | Covers mechanical, flammability and migration testing |
B0EVD1204 | EU RP Mandate | EuroCompliance RP Services UG | 2025-09-01 | 2026-09-01 | Annual mandate; renews unless cancelled |
B0EVD1208 | Product Label Photo | NordKind (internal QA) | 2026-07-31 | — | Label compliant; RP mandate still missing at time of review |
5.Honest limits
- We guarantee complete, well-formed files on the current template for the agreed category and marketplace — nobody can honestly guarantee Amazon's approval, and we never claim it.
- This sample is deliberately simplified. Real templates differ by category, marketplace and template version, and change over time — that variability is precisely the work.
- We don't provide the EU Responsible Person service itself; where an RP is missing, the matrix says so and we work with whichever RP provider the seller chooses.
- This document is not legal advice and makes no compliance determination.