1.What this is
The three artefacts a seller receives from a GPSR rescue batch. The client sends an inventory export and whatever supplier documents exist; we send back files. Every cell is verifiable by the client — nothing here is a black box, and nothing requires giving anyone access to the account.
- Missing-data matrix — the diagnosis: per ASIN, what GPSR compliance data exists, what's missing, and the exact action required.
- Corrected flat files — the fix: the same records, complete and in the marketplace language, on the current Amazon template. The client reviews and uploads them.
- Evidence archive — the proof: every supplier document indexed per ASIN with a dated manifest, ready for the next Amazon or market-surveillance request.
2.Deliverable 1 — Missing-data matrix (per ASIN)
24 ASINs in this pilot batch, checked field by field: manufacturer identity and contact, EU Responsible Person, warnings and their language, pictograms, Declaration of Conformity, test reports, label photos.
Excerpt — 7 of 24 rows (the real file is a CSV the client can filter and sort):
| ASIN | Product | Mkt | Status | Blocking risk | Action required |
|---|---|---|---|---|---|
B0EVD1201 | Wooden Stacking Blocks Set 30 pcs | DE | COMPLETE | LOW | None — file complete, ready for next bulk sync |
B0EVD1206 | Baby Rattle Set 6-Piece | DE | PARTIAL | MED | Translate warning label into German; request EN 71-3 test report |
B0EVD1208 | Play Kitchen Accessories Set | DE | PARTIAL | HIGH | Appoint EU Responsible Person before next listing sync — currently unmandated |
B0EVD1209 | Magnetic Tiles Building Set 60 pcs | FR | PARTIAL | MED | Translate warning text into French for the FR listing |
B0EVD1215 | Stainless Steel Lunch Box Kids | DE | PARTIAL | HIGH | Appoint EU RP and obtain food-contact Declaration of Conformity |
B0EVD1217 | LED Nightlight Kids Room | DE | MISSING | HIGH | Listing suppression risk — request full manufacturer file (electrical safety) and appoint EU RP immediately |
B0EVD1224 | Soft Baby Activity Cube | DE | MISSING | HIGH | Baby item missing mandatory safety warning and RP — highest-priority remediation |
3.Deliverable 2 — Corrected, upload-ready flat files
The same records on the current Amazon template for the category and marketplace — before as we received
them, after as returned. Example: B0EVD1206 (Baby Rattle Set, marketplace DE):
| Field | Before (as received) | After (as delivered) |
|---|---|---|
cpsia_warning | — empty — | NO_WARNING_APPLICABLE |
safety_warning | “Supervise young children during use…” (English, on a DE listing) | “Kleinkinder beim Gebrauch beaufsichtigen. Regelmäßig auf Beschädigungen prüfen.” |
manufacturer_contact_information | address only, no e-mail | full registered address + supplier e-mail |
gpsr_import_designation | — empty — | Responsible Person (EU RP): EuroCompliance RP Services UG |
dsa_responsible_party_address | — empty — | Rheinallee 5, 55116 Mainz, Germany |
In the pilot batch, 10 Toys-category ASINs went through this pass; ASINs whose data cannot be completed from the documents on hand are not guessed — they stay on the matrix with the exact missing item, because a well-formed file with invented data is worse than a gap.
Only the columns that change are populated. Re-submitting GPSR fields that are already correct — even with identical values — can trigger a fresh revalidation of the listing, which is how catalogues end up with hundreds of ASINs stuck in Policy Compliance after a single bulk run. Every GPSR column the client did not ask us to change is left empty on purpose, and the delivery note lists exactly which columns were touched, per ASIN, and why.
Two routes, in the right order. Manufacturer and Responsible Person details are delivered twice: on the category template above, and in the plain format that Amazon's Account Health → Regulatory Compliance flow asks for at brand level — the route Amazon itself points sellers to when bulk updates misbehave. The one-page upload instructions say which route to use first (Account Health), when to follow with the template, and why never both at once.
4.Deliverable 3 — Evidence archive with manifest
One folder per ASIN, one dated index. When Amazon (or a market-surveillance authority) asks for proof, the answer takes minutes, not weeks:
evidence-archive/
├── manifest.csv ← every document: issuer, dates, SHA-256
├── B0EVD1204/
│ ├── DoC/declaration-of-conformity_EN.pdf
│ ├── TestReports/test-report-en71-123_EN.pdf
│ ├── Labels/warning-label-photo_DE.jpg
│ └── RP-Mandate/eu-rp-mandate-signed_EN.pdf
└── B0EVD1208/
├── DoC/declaration-of-conformity_EN.pdf
└── Labels/warning-label-photo_DE.jpg
Manifest excerpt (synthetic values):
| ASIN | Document | Issuer | Issued | Expires | Notes |
|---|---|---|---|---|---|
B0EVD1204 | Test Report — EN 71-1/2/3 | Zhonglab Testing & Certification Co., Ltd. | 2025-08-05 | 2028-08-05 | Covers mechanical, flammability and migration testing |
B0EVD1204 | EU RP Mandate | EuroCompliance RP Services UG | 2025-09-01 | 2026-09-01 | Annual mandate; renews unless cancelled |
B0EVD1208 | Product Label Photo | NordKind (internal QA) | 2026-07-31 | — | Label compliant; RP mandate still missing at time of review |
5.Honest limits
- We guarantee complete, well-formed files on the current template for the agreed category and marketplace — nobody can honestly guarantee Amazon's approval, and we never claim it.
- This sample is deliberately simplified. Real templates differ by category, marketplace and template version, and change over time — that variability is precisely the work.
- We don't provide the EU Responsible Person service itself; where an RP is missing, the matrix says so and we work with whichever RP provider the seller chooses.
- Amazon's bulk handling of GPSR fields changes without notice; the template version, the columns to leave empty and the recommended route are re-checked on the day of each delivery, not assumed from the last batch.
- This document is not legal advice and makes no compliance determination.